Privacy & Cookie Policy
Last updated: 24 November 2025
This Privacy & Cookie Policy explains how ProStrike Events (“we”, “us”, “our”) collects, uses and protects your personal data when you use our website www.prostrikeevents.co.uk and our services.
1. Who we are & how to contact us
Website: https://www.prostrikeevents.co.uk
Email: hello@prostrikeevents.co.uk
For any questions about this policy or how we handle your data, contact us at hello@prostrikeevents.co.uk.
2. The data we collect
2.1 Data you provide directly
We collect information when you:
- Book an event via the “Book Now” form.
- Request information or a call back.
- Make a payment online for a school fundraising event.
- Contact us by email, phone or other channels.
This may include:
- Name and contact details (name, email address, phone number).
- School name and role (e.g. teacher, PTA/PSA, parent).
- Event details (preferred dates, number of pupils, referral details).
- Payment details (amount, reference, associated school/event).
- Any other information you include in messages or forms.
2.2 Data about pupils and fundraising
As part of our events, we may receive limited information about pupils such as:
- First name or initial.
- Class or year group.
- Fundraising totals and prizes earned.
This information is used only to run the event, allocate prizes, and display fundraising results where relevant.
2.3 Automatically collected data
We may automatically collect:
- IP address, browser type and version, device type and operating system.
- Pages visited and time spent on the site.
- Cookie identifiers and tracking data.
This helps us operate the site, keep it secure and improve performance.
3. How we use your data & legal bases
3.1 To perform a contract or take steps at your request
- Responding to booking enquiries and confirming event details.
- Administering and delivering fundraising events.
- Processing online payments.
- Providing access to online areas such as payment pages or leaderboards.
3.2 Our legitimate interests
- Managing our relationship with schools, clubs, parents and suppliers.
- Monitoring website performance and security.
- Keeping business records (event history, payments, fundraising outcomes).
- Responding to queries or resolving issues.
3.3 Consent
- Sending certain marketing emails where required by law.
- Using non-essential cookies (see cookie section below).
You can withdraw consent at any time.
3.4 Legal obligation
We may process data to comply with legal requirements, including tax, accounting and regulatory obligations.
4. How we share your data
We may share your data with:
- Payment providers and banks.
- IT, hosting and website service providers.
- Analytics and cookie providers such as Sourcebuster and YouTube.
- Professional advisers such as accountants or legal advisers.
We do not sell your personal data.
Some providers may process data outside the UK/EEA. Where this happens, we use appropriate safeguards such as standard contractual clauses or adequacy decisions.
5. How long we keep your data
We keep personal data only for as long as necessary, including to:
- Deliver and review events.
- Respond to questions or complaints.
- Comply with legal, tax and accounting rules.
Typical retention periods:
- Booking and payment records: up to 7 years.
- General enquiries: usually up to 2 years.
- Fundraising and leaderboard data: retained as needed, then anonymised.
6. Your rights
Under UK GDPR you have rights to:
- Access your data.
- Correct inaccurate data.
- Request deletion in certain circumstances.
- Restrict processing.
- Receive your data in a portable format.
- Object to processing based on legitimate interests or marketing.
- Challenge automated decisions (we do not use automated decision-making).
To exercise your rights, email hello@prostrikeevents.co.uk.
You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.
7. Children’s data
Our events involve children, so we may process limited child-related data such as name, class and fundraising totals. This is provided by parents or schools and used only to run events and allocate prizes. We do not market to children.
8. Cookies
8.1 What are cookies?
Cookies are small text files stored on your device that help websites function properly and remember your preferences.
8.2 Types of cookies we use
- Strictly necessary – required for the website to work.
- Functional – improve usability and preferences.
- Analytics – help us understand website performance and visitor behaviour.
- Third-party – set by services like YouTube.
8.3 Cookies used on this website
The table below lists the main cookies currently in use:
| Cookie | Domain | Description | Duration | Type |
|---|---|---|---|---|
| sbjs_migrations | prostrikeevents.co.uk | Sourcebuster visit source tracking. | Session | Analytics |
| sbjs_current_add | prostrikeevents.co.uk | Tracks current visit source details. | Session | Analytics |
| sbjs_first_add | prostrikeevents.co.uk | Records first visit source details. | Session | Analytics |
| sbjs_current | prostrikeevents.co.uk | Stores information about current visit source. | Session | Analytics |
| sbjs_first | prostrikeevents.co.uk | Stores information about first visit source. | Session | Analytics |
| sbjs_udata | prostrikeevents.co.uk | Stores user data related to visit sources. | Session | Analytics |
| sbjs_session | prostrikeevents.co.uk | Groups page views into a session. | 1 hour | Analytics |
| YSC | youtube.com | Tracks views of embedded YouTube videos. | Session | Analytics |
| __Secure-ROLLOUT_TOKEN | youtube.com | YouTube internal configuration cookie. | 6 months | Other |
| VISITOR_INFO1_LIVE | youtube.com | Estimates bandwidth for YouTube player. | 6 months | Functional |
| VISITOR_PRIVACY_METADATA | youtube.com | Stores YouTube privacy preferences. | 6 months | Necessary |
| __Secure-YEC | youtube.com | YouTube user engagement cookie. | Varies | Other |
| elementor | prostrikeevents.co.uk | Supports real-time editing in Elementor. | Persistent | Necessary |
| wc_cart_hash_c5cfbff9a252d23799828910e7e8411a | prostrikeevents.co.uk | WooCommerce cart persistence. | Persistent | Other |
| wpEmojiSettingsSupports | prostrikeevents.co.uk | Emoji display support cookie. | Session | Necessary |
| wc_fragments_c5cfbff9a252d23799828910e7e8411a | prostrikeevents.co.uk | WooCommerce cart data fragments. | Session | Other |
8.4 Managing cookies
You can manage cookies by:
- Using any cookie consent banner or settings panel on the site.
- Adjusting your browser settings to block or delete cookies.
- Using browser tools that block tracking.
Blocking some cookies may affect the site’s functionality.
9. Security
We take technical and organisational steps to protect your data, but no online service is completely secure.
10. Links to other websites
Our site may include links to other websites. We are not responsible for their privacy policies or practices.
11. Changes to this policy
We may update this policy from time to time. Updates will appear on this page with a revised date.
For any questions, contact us at hello@prostrikeevents.co.uk.